When your forms collect sensitive customer data—credit card numbers, health information, personal identifiers—security isn't optional. A single data breach can cost millions in fines, destroy customer trust, and tank your reputation overnight.
The right secure form submission software encrypts data in transit and at rest, ensures compliance with regulations like GDPR and HIPAA, and gives your users confidence that their information is protected. We've evaluated dozens of form builders to identify the top options that balance robust security features with usability.
Here are nine platforms that take data protection seriously without sacrificing the user experience your conversion rates depend on.
1. Orbit AI
Best for: High-growth teams needing enterprise security with AI-powered lead qualification
Orbit AI combines enterprise-grade data protection with intelligent lead qualification, making it ideal for teams that refuse to choose between security and conversion optimization.
Where This Tool Shines
Orbit AI stands out by integrating security into every layer of the form-building experience without creating friction. The platform runs on SOC 2 compliant infrastructure, meaning your data handling meets the rigorous standards that enterprises demand from their vendors.
What makes it particularly valuable is the AI-powered lead qualification that works alongside these security measures. You're not just collecting protected data—you're automatically identifying your highest-value prospects while maintaining the same encryption standards throughout the entire process.
Key Features
End-to-End Data Encryption: All form submissions are encrypted both in transit and at rest, ensuring data remains protected throughout its lifecycle.
AI-Powered Lead Qualification: Automatically scores and routes leads based on submission data while maintaining security protocols across all integrations.
SOC 2 Compliant Infrastructure: Built on infrastructure that meets SOC 2 Type II standards, providing the compliance documentation enterprises require.
Secure CRM Integrations: Connects with major CRM platforms using encrypted API connections that maintain data protection during transfer.
Conversion-Focused Design: Creates modern, user-friendly forms that maintain high completion rates while implementing security measures transparently.
Best For
High-growth SaaS companies, B2B businesses handling sensitive prospect data, and marketing teams that need to balance lead quality with data protection. Particularly valuable for organizations that want enterprise security without sacrificing the modern user experience that drives conversions.
Pricing
Contact for pricing details. Enterprise plans include advanced security features and compliance documentation.
2. Typeform
Best for: European businesses prioritizing GDPR compliance with engaging form experiences
Typeform is a conversational form builder that treats GDPR compliance as a core feature rather than an afterthought.
Where This Tool Shines
Typeform built its reputation on creating engaging, one-question-at-a-time forms that feel more like conversations. The security infrastructure matches this polish, with GDPR compliance baked into the platform architecture from day one.
The EU data residency options give European organizations confidence that their data never leaves the region, addressing one of the most common compliance concerns for businesses operating under strict European privacy laws.
Key Features
GDPR Compliant by Design: Privacy controls are integrated throughout the platform, not added as optional features.
Data Processing Agreements: Provides legally binding DPAs that satisfy GDPR requirements for third-party data processors.
EU Data Residency: Option to store all form data exclusively on European servers for complete regional compliance.
SSL Encryption Standard: Every form is protected with SSL encryption regardless of plan level.
Privacy-Focused Analytics: Tracks form performance without compromising respondent privacy or violating data protection principles.
Best For
Marketing teams in Europe, businesses serving European customers, and organizations that want engaging form experiences without compromising on GDPR requirements. Works well for customer research, lead generation, and feedback collection where privacy is paramount.
Pricing
Free plan available with basic features. Paid plans start at $25/month with advanced security and compliance tools on higher tiers.
3. JotForm
Best for: Healthcare organizations requiring HIPAA compliance with extensive form templates
JotForm offers one of the most comprehensive compliance certification portfolios in the form builder space, making it a go-to choice for regulated industries.
Where This Tool Shines
JotForm doesn't just claim HIPAA compliance—it provides the infrastructure, business associate agreements, and security controls that healthcare organizations need to protect patient health information legally. The 256-bit SSL encryption is the same standard used by financial institutions.
The platform's PCI DSS certification for payment processing means you can collect credit card information directly through forms without the security liability falling on your shoulders. That's a massive advantage for organizations that handle both sensitive personal data and payment information.
Key Features
HIPAA Compliance Option: Dedicated HIPAA-compliant forms with business associate agreements for healthcare organizations.
256-Bit SSL Encryption: Bank-level encryption protects all data transmitted through forms.
PCI DSS Certified Payments: Collect credit card payments securely without handling card data directly.
Encrypted Form Submissions: All submissions are encrypted in storage, not just during transmission.
GDPR and CCPA Tools: Built-in features for managing data subject requests and privacy compliance across multiple regulations.
Best For
Healthcare providers, medical practices, health insurance companies, and any organization handling protected health information. Also valuable for e-commerce businesses that need PCI-compliant payment collection alongside customer data protection.
Pricing
Free plan available with basic security. Paid plans from $34/month, with HIPAA compliance requiring higher-tier plans.
4. Formstack
Best for: Enterprise organizations in education, healthcare, and government with complex compliance needs
Formstack is an enterprise-focused platform that treats forms as part of broader workflow automation while maintaining rigorous security at every step.
Where This Tool Shines
Formstack handles multiple compliance frameworks simultaneously—HIPAA for healthcare data, FERPA for educational records, and GDPR for European privacy. This multi-framework approach makes it valuable for large organizations operating across different regulatory environments.
The audit trail and logging capabilities go beyond basic tracking. Every form interaction, data access, and submission is logged with timestamps and user information, creating the paper trail that compliance officers and auditors demand during reviews.
Key Features
Multi-Framework Compliance: Supports HIPAA, GDPR, and FERPA simultaneously for organizations with diverse compliance requirements.
Workflow Automation Security: Extends security controls through automated workflows, ensuring data protection doesn't end at form submission.
Electronic Signature Capabilities: Collect legally binding signatures with full audit trails for contract and agreement workflows.
Advanced Access Permissions: Granular role-based controls determine who can view, edit, and access specific form data.
Comprehensive Audit Logging: Detailed logs track every interaction with form data for compliance documentation and security reviews.
Best For
Universities and educational institutions handling student records, healthcare systems managing patient data across departments, government agencies with strict data handling requirements, and large enterprises needing workflow automation with security built in.
Pricing
Plans start at $50/month for basic features. Enterprise pricing available for organizations requiring full compliance certifications and advanced security.
5. Cognito Forms
Best for: Small to mid-sized teams needing solid security on limited budgets
Cognito Forms delivers enterprise-level security features at pricing that makes sense for smaller organizations and growing teams.
Where This Tool Shines
Cognito Forms proves that budget-friendly doesn't mean compromising on security. The PCI DSS compliant payment processing alone would justify the cost for many businesses, but you also get data encryption at rest and role-based access controls that typically appear only in enterprise platforms.
The Stripe integration is particularly well-executed, handling payment data securely without requiring you to become a PCI compliance expert. For small businesses collecting payments alongside customer information, this removes a major security headache.
Key Features
PCI DSS Compliant Payments: Process credit cards securely through Stripe integration without storing card data.
Data Encryption at Rest: Form submissions are encrypted in storage, not just during transmission.
Role-Based Access Controls: Assign different permission levels to team members based on their responsibilities.
GDPR Compliance Tools: Features for managing data subject requests and maintaining privacy compliance.
Secure Stripe Integration: Native payment processing that maintains security standards throughout the transaction.
Best For
Small businesses collecting payments through forms, nonprofits handling donor information, event organizers managing registration data, and growing teams that need enterprise security without enterprise budgets.
Pricing
Free plan available with basic features. Paid plans start at $15/month, making advanced security accessible for smaller organizations.
6. 123FormBuilder
Best for: Organizations requiring detailed audit trails with flexible security configurations
123FormBuilder offers granular security controls that let you configure protection levels based on specific data sensitivity and compliance requirements.
Where This Tool Shines
The granular user permissions system stands out for organizations with complex team structures. You can control exactly who sees what data, who can edit forms, and who can export submissions—essential when different departments handle different sensitivity levels of customer information.
The audit logs go beyond simple "who accessed what" tracking. They capture the full context of data interactions, making it straightforward to demonstrate compliance during audits or investigate potential security incidents.
Key Features
HIPAA Compliance Option: Available on specific plans for healthcare organizations with business associate agreements.
GDPR Compliant Infrastructure: Built-in tools for managing European privacy requirements and data subject rights.
Granular User Permissions: Fine-tuned control over who can access, edit, and export different types of form data.
Detailed Audit Logs: Comprehensive tracking of all data access and form interactions for compliance documentation.
Encrypted Data Storage: All submissions are encrypted at rest with industry-standard encryption protocols.
Best For
Mid-sized companies with multiple departments handling different data types, organizations preparing for compliance audits, businesses that need detailed access control for team members, and companies operating in multiple regulatory jurisdictions.
Pricing
Free plan available for basic use. Paid plans start at $24.99/month, with HIPAA compliance and advanced security on higher tiers.
7. Wufoo
Best for: Small teams wanting straightforward security without configuration complexity
Wufoo takes a no-nonsense approach to form security, providing SSL encryption on every plan and keeping the interface simple enough that non-technical users can manage it confidently.
Where This Tool Shines
Wufoo's strength is making security accessible. SSL encryption is standard across all plans, including the free tier—no need to upgrade just to protect your data in transit. The password protection feature lets you restrict form access without building complex authentication systems.
For small teams that don't have dedicated IT resources, Wufoo removes the burden of configuring security settings correctly. The defaults are solid, and the simple permission settings mean you won't accidentally expose sensitive data through misconfiguration.
Key Features
SSL Encryption Standard: Every form is protected with SSL encryption regardless of plan level or payment status.
Secure Payment Integrations: Connect with payment processors while maintaining security standards for transaction data.
Password-Protected Forms: Restrict form access to specific users without building custom authentication.
Entry Management Controls: Control who can view and manage form submissions within your team.
Simple Permission Settings: Straightforward access controls that non-technical users can configure correctly.
Best For
Small businesses without IT departments, solopreneurs collecting customer data, teams that want security without complexity, and organizations that need reliable protection without advanced compliance certifications.
Pricing
Free plan available with SSL encryption included. Paid plans start at $14.08/month for expanded features and higher submission limits.
8. Paperform
Best for: Creative teams needing design flexibility with European privacy compliance
Paperform combines beautiful, highly customizable form design with GDPR compliance and secure payment processing for teams that refuse to sacrifice aesthetics for security.
Where This Tool Shines
Paperform proves that secure forms don't have to look like government documents. The design flexibility lets you create forms that match your brand perfectly while maintaining GDPR compliance and SSL encryption throughout. This matters when form appearance directly impacts completion rates.
The customizable data retention settings give you control over how long you store submissions, helping you comply with data minimization principles in GDPR and other privacy regulations. You're not stuck with one-size-fits-all retention policies that might conflict with your specific compliance requirements.
Key Features
GDPR Compliant Platform: Built-in privacy controls and data processing agreements for European compliance.
Data Processing Agreements: Legally binding DPAs available to satisfy third-party processor requirements.
Secure Payment Processing: Stripe and PayPal integrations that maintain security standards during transactions.
SSL Encryption: All forms protected with SSL encryption as standard across all plans.
Customizable Data Retention: Configure how long form submissions are stored to meet specific compliance requirements.
Best For
Design-conscious brands collecting customer data, creative agencies managing client information, European businesses requiring GDPR compliance, and organizations where form aesthetics significantly impact conversion rates.
Pricing
Plans start at $24/month with all security features included. No free plan, but 14-day trial available.
9. FormAssembly
Best for: Government agencies and enterprises requiring FedRAMP authorization and Salesforce integration
FormAssembly targets organizations with the most stringent compliance requirements, offering FedRAMP authorization and deep Salesforce integration for enterprises that can't compromise on security.
Where This Tool Shines
FedRAMP authorization is the gold standard for government cloud services, requiring security controls that go far beyond typical commercial standards. FormAssembly's FedRAMP-authorized option makes it one of the few form platforms that government agencies can use for sensitive data collection.
The native Salesforce integration maintains security throughout the data flow from form submission to CRM record. For enterprises heavily invested in Salesforce, this eliminates the security risks that come with third-party integration tools or manual data transfers.
Key Features
FedRAMP Authorized Option: Government-grade security controls for federal agencies and contractors requiring FedRAMP compliance.
Multi-Framework Compliance: Supports HIPAA and GDPR alongside FedRAMP for organizations operating across regulatory environments.
Native Salesforce Integration: Deep integration that maintains security controls when transferring data to Salesforce.
Advanced Security Configurations: Granular controls for IP restrictions, access policies, and data handling rules.
SOC 2 Type II Certified: Independent verification of security controls through regular SOC 2 audits.
Best For
Federal government agencies, government contractors, healthcare enterprises using Salesforce, financial services firms with strict compliance requirements, and large organizations that need the highest levels of security certification.
Pricing
Plans start at $99/month for basic features. Enterprise pricing for FedRAMP-authorized hosting and advanced compliance features.
Making the Right Choice
The secure form submission software you choose depends on your specific compliance requirements, budget, and technical resources.
For high-growth teams that want AI-powered lead qualification without compromising security, Orbit AI delivers modern protection with conversion optimization built in. Start your free trial today and see how intelligent form design can elevate your conversion strategy while maintaining enterprise-grade security.
Healthcare organizations should prioritize JotForm or Formstack for their HIPAA compliance and business associate agreements. These platforms provide the specific certifications and documentation that healthcare providers need to protect patient information legally.
Enterprises in regulated industries will find FormAssembly's FedRAMP authorization valuable, particularly if you're already invested in Salesforce. Government contractors and agencies have limited options for compliant form software—FormAssembly is one of the few that meets federal requirements.
Budget-conscious teams can rely on Cognito Forms for solid security at accessible pricing. You get PCI-compliant payment processing and data encryption without the enterprise price tag.
Whatever your choice, ensure the platform encrypts data both in transit and at rest—not just one or the other. Look for compliance certifications relevant to your industry, whether that's HIPAA for healthcare, GDPR for European operations, or SOC 2 for general enterprise requirements.
Audit logs matter more than many teams realize. When you need to investigate a security incident or demonstrate compliance during an audit, detailed logging of data access and form interactions becomes essential. Don't overlook this feature when comparing platforms.
Your customers trust you with their data. Choose software that honors that trust with real security measures, not just marketing claims about protection.
