Google Email & Calendar
Gmail, Google Calendar & Google Meet integration
Connect your Google account to power email sending in sequences, sync your calendar for scheduling, and auto-generate Google Meet links for booked meetings. One connection covers Gmail, Google Calendar, and Google Meet.
Gmail for Sequences
Send personalized emails from your Gmail account in automated sequences
Calendar Sync
Real-time calendar sync for availability checking and conflict detection
Google Meet
Auto-generate Meet links when someone books a meeting with you
Auto-Refresh
OAuth tokens refresh automatically — no manual reconnection needed
Prerequisites
You'll need:
- A Google account (personal or Google Workspace)
- Member or admin access to your Orbit AI team
Setup Guide
Open Email & Calendar Settings
Navigate to Settings → Email & Calendar in your Orbit AI dashboard.
Click “Connect Google”
Click the Connect Google button to begin the OAuth authorization flow. You'll be redirected to Google's consent screen.
Authorize Permissions
Review and accept the requested permissions on Google's consent screen. Make sure to grant all requested scopes for full functionality. You'll be redirected back to Orbit AI automatically.
Verify Connection
Once redirected back, you'll see your Google account listed as connected. Your calendars will be automatically discovered and synced.
Permissions
Orbit AI requests the following Google OAuth scopes to power its features:
Gmail Send
Send emails on your behalf from sequences and workflows
Gmail Metadata
Read email metadata for reply detection in sequences (message content is not accessed)
Calendar Read/Write
Read your calendars for availability and create events for booked meetings
Google Meet
Generate Google Meet conference links for scheduling bookings
Privacy Note
Orbit AI only accesses the minimum data needed. Gmail metadata access is limited to message headers for reply detection — we never read the body of your emails.
Calendar Sync
Once connected, your Google Calendars are automatically discovered and synced. Orbit AI uses your calendar data for availability checking when people book meetings through your scheduling pages, and for conflict detection to prevent double-bookings.
How Calendar Sync Works
- All calendars from your Google account are automatically discovered
- Select which calendars to check for conflicts in your scheduling settings
- New bookings are created as events on your primary calendar
- Calendar data syncs in real-time — changes are reflected immediately
Gmail for Sequences
Your connected Gmail account is used to send emails in sequences. Emails are sent directly from your Gmail address, maintaining deliverability and allowing recipients to reply directly to you.
Send from your address
Sequence emails are sent from your actual Gmail address, not a proxy
Thread tracking
Orbit AI tracks email threads for automatic reply detection in sequences
Token auto-refresh
OAuth tokens are refreshed automatically — no manual reconnection required
Google Meet
When someone books a meeting through your scheduling page, Orbit AI can automatically generate a Google Meet link and include it in the calendar event and confirmation email. Set Google Meet as the location type in your scheduling page settings.
Automatic Meet Links
Meet links are generated at booking time and attached to the calendar event. Both you and the booker will receive the link in your confirmation emails.
Troubleshooting
Token expired or connection lost
If your Google token expires and cannot be auto-refreshed, go to Settings → Email & Calendar and click "Reconnect" next to your Google account. This will re-authorize and restore the connection.
Missing calendars
Only calendars you have access to in Google will appear. If a calendar is missing, verify it's visible in your Google Calendar settings. Shared calendars may require the owner to grant you access.
Permission errors during authorization
Make sure to accept all requested permissions on Google's consent screen. If you skipped a scope, disconnect and reconnect to re-authorize with full permissions.
Emails not sending from sequences
Verify your Google connection is active in Settings → Email & Calendar. If the status shows "Disconnected", reconnect your account. Also check that your Gmail sending limits haven't been exceeded.
Still need help?
Reach out to our support team at support@orbitforms.ai or visit our Help Center.
Ready to connect Google?
Connect your Google account to start sending sequences, syncing your calendar, and generating Meet links.
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